It’s no secret that payroll and personnel management are some of the most time-consuming commitments in a business. Whether you are a small retail establishment, a medium-sized startup, or a large enterprise, paying your employees their dues and staying compliant with legal requirements is not a walk in the park. Not to mention that every company has its unique payroll requirements depending on the industry, contractual agreements, and general payroll requirements.

Amid all these commitments, you might fall behind on operating other aspects of your business, which can derail growth and affect profitability. You don’t have to choose one at the expense of the rest. You can have it all by outsourcing payroll services to professionals like Gichuri & Partners. 

Why Outsource Payroll Services in Kenya

Outsourcing payroll services provides various benefits to your business. These include:

Saving Time : The first and most important advantage of hiring professional payroll services is to save on time. Managing your employee remuneration, making statutory deductions, and staying compliant with the provided labor and tax laws is time-consuming. If you don’t have an in-house professional to specifically handle these commitments, they can overwhelm you. Outsourcing to payroll experts saves you valuable time that you can use on other revenue-generating tasks..

Reducing Risks : Payroll management is prone to various challenges, such as miscalculation of wages and inaccurate time logs. These errors can lead to issues with employees and regulation bodies. Professional payroll services will help mitigate these challenges and ensure smooth payroll execution.

Staying Compliant with Tax and Labor Laws : Keeping up with the ever-changing Kenyan tax and labor laws is not easy. For professional payroll specialists, it’s their only job, so they stay ahead of these regulatory changes. Partnering with these experts ensures you stay compliant, avoiding legal issues, fines, and penalties.

Saving Costs : If you are a growing business, every expansion comes with its fair share of employee and operational requirements. You might be tempted to hire an in-house payroll manager, but is that the best financial decision for your business? Outsourcing payroll services achieves the same goals while saving costs.

Understanding the Payroll Landscape in Kenya

Kenya’s payroll landscape is governed by a complex web of regulations, from the Employment Act and Workmen Compensation Act to the Income Tax Act and other KRA regulations. Let’s look at the key aspects that influence payroll execution in Kenya:

• Employment Act: This Act provides various regulations and guidelines for employers, such as employment contracts, working hours, rest, wages, deductions, leaves, employee rights, and termination and dismissal.
• Minimum Wage: Sets out the allowed minimum wage for employees.
• Statutory Deductions: Labor and tax laws require that employers must deduct and remit various deductions from the employee remuneration, including PAYE, SHIF, NSSF, Affordable Housing Levy, and HELB.
• Gross and Net Salary: The gross salary is the total earnings of an employee before any deductions. On the other hand, the net salary is what remains after taxation and other statutory deductions.
• Legal Compliance: Businesses and companies must adhere to minimum wage laws, correct tax calculations, and timely remittance.

Failure to adhere to these payroll guidelines can lead to legal woes, fines, penalties, and loss of employees. By partnering with a professional payroll service in Kenya, you stay ahead of these regulations and avoid risks.

Do you want to stay compliant? Let us help you.

Our Comprehensive Payroll Services

Gichuri & Partners is a leading payroll service provider in Kenya. Our comprehensive payroll services include the following:

Monthly Payroll Processing : Our team of payroll and accounting experts will calculate and process the monthly payroll report for your business, ensuring employees are rightfully remunerated and all tax and statutory deductions are made. We also help you disburse salaries, generate payslips, and file timely returns to relevant authorities.

Customized Payroll Management : We recognize the uniqueness of each business, whether a small startup or a growing multinational. Our team will assess your payroll needs and customize the service to match your size and business model.

Managing Employee Self-Service Portals :  Employee self-service portals have become a normal part of human resource management, thanks to technological advancements. At Gichuri & Partners, we manage ESS portals for businesses. This includes:

• • Setting up and managing the ESS portal
  • Training employees on how to navigate the portal
  • Integrating the ESS system with other systems like HR and payroll

Empower your employees with access to their payslips, leave balances, and other payroll-related information.

Cutting Edge PAYE Calculator :  We offer the best PAYE calculator in Kenya. It isn’t just a tool, but a comprehensive solution that adapts to the latest tax bands, reliefs, and deductions to offer instant and accurate results.

Businesses We Serve

Gichuri & Partners offers flexible solutions tailored to your business payroll needs, regardless of model or size. We proudly serve a wide range of enterprises, including the following:

• Startups: Are you an early stage business trying to put a mark in the industry? We provide efficient payroll services to help you grow.
• SMEs: Small and medium-sized businesses in manufacturing, retail, logistics, private practice, etc.
• Growing Companies: Scaling businesses encounter most challenges due to expansion. We offer payroll management to cater to the complex payroll structures of an expanding business. These include regional distributors, supermarkets, private schools, and consulting firms.
• Public Institutions: SACCOs, banks, hospitals, schools, NGOs, and government agencies
• Multinationals Operating in Kenya: Multinationals have complex payroll structures due to their nationwide presence and number of employees. We partner with various foreign businesses in Kenya in the banking, philanthropy, health, oil and gas, and telecommunication sectors.

Why Choose Us? The Best Payroll Service in Kenya

We are your close partner in payroll management. Here’s why we are your best choice for payroll services in Kenya:

• Experienced Team : We’ve been in the payroll service industry for over a decade, gaining extensive knowledge on the ins and outs of payroll management.

• Subject Matter Expertise : We are certified and professional accounting experts, with subject matter expertise in related fields like bookkeeping, tax advisory, auditing, and payroll execution. These services are intertwined, so working with us means you kill several birds with one stone.

• Transparent and Affordable Pricing : We offer a free consultation to help you learn more about our offers and rates. No additional fees or extra packages- just transparent and cost-effective pricing for the best payroll services.

Ready to Simplify Your Payroll? We are Ready Too!

Outsourcing payroll services to professionals allows you to slow down and focus on what matters for your business growth. We will handle your payroll with utmost professionalism, accuracy, and confidentiality. Get in touch for a free consultation.